Day 1 (April 14, 2009)
7-8 am
Registration
8 - 8:30 am
Opening/Welcome
Pamela Steinbach, RN, MS
Executive Director, Education
Joint Commission Resources
Oakbrook Terrace, IL
8:30 am-12 pm Plenary sessions
Keynote: Federal Response to Public Health and Medical Response for Disasters
Case Study: Texas Hurricanes Gustav, Ike and Dolly
Overview of the federal response to natural disasters for medical and public health assistance during the recent 2008 hurricanes in Texas.
Describe the framework, process, and criteria of how and when the federal government responds to state and local disaster requests for assistance using a case study, specific to public health and medical conditions related to Hurricane Gustave, Ike, and Dolly as an emergency scenario.
Commander Chris Yates, MPH, RS
Commander United States Public Health Service
Regional Emergency Coordinator Region 7
Kansas City, MO
All Hazards Approach: Case Study of 2008 Flood Due to Mechanical Failures in NICU and OR
Identify the key components in effective ALL Hazards Approach emergency management using the case study of the 2008 flood due to mechanical errors for a 650 bed tertiary bed hospital which affected the NICU and OR with 60-70,000 gallons of water.
Garrett T. Doering, MS
Westchester Medical Center
Valhalla, New York
1-4:15 pm
Choice of one track session/workshop
Track A:
Planning for an Emergency
Moderator: Margaret Fowke, RD, LD, MPA, MA, Office of Strategic Planning and Policy, National Weather Service, Silver Spring, MD
1A. Session and Workshop
But I’m Not a Meterologist!
“How do you identify the NWS watches, warning’s and advisories for your local or regional areas to assist in medical disaster decisions for staffing and evacuation?”
Learn how to use the NWS/NOAA forecasts to aid the medical community to improve medical decisions, before losing power and to improve preparation and response to severe weather events.
Vickie Nadolski
Deputy Director, National Weather Service
Deputy Assistant Administrator for Weather Services, NOAA
As severe weather events continue to occur, learn how to incorporate these scenarios in health care organization’s disaster plans, utilizing input from the local NWS for patient safety. You will breakdown into small groups for more individualized discussions:
• Current and new NWS products
• NOAA Weather Radio information,
• WCM’s role in local/regional weather products to support your disaster drills and preparedness decisions
Eli Jacks
Chief of Fire & Public Weather Service, NOAAS’s NWS and National U.S. Weather Bureau Staff
Track B:
EM Exercises and Drills
Moderator: Debbie K. Carver, BS, EMTP, CRT, RCP, Emergency Management Planner, Tallahassee Memorial Hospital, Tallahassee, FL
1B. Session and Workshop
Designing EM Exercises for Health Care Organizations
This workshop will provide an overview of the five phases of an exercise, exercise design, and development including the objectives and scenarios, logistics, conduct, evaluation and improvement planning.
This workshop will apply the theory learned with activities that will enable you to develop
• Exercise objectives
• Scenarios
• Evaluation tools to be applied at their own organization
• An exercise plan template and process to identify an exercise schedule to meet TJC standards and build complexity over time
Mike Mozzer, MEP
Drills & Exercise Specialist, Yale New Haven Center for Emergency Preparedness and Disaster Response
New Haven, CT
Track C:
Six Critical Areas for EM
Moderator: Lynne Bergero, MHSA, Project Director, Division of Standards and Survey Methods, The Joint Commission
1C. Session and Workshop
Disasters Make Strange Bedfellows
Crossing everyday competitive lines is critical in successful disaster response with community healthcare systems. Learn to develop mechanisms which allow facilities to maintain their autonomy while remaining an integral part of the community EM plans. This workshop will utilize sample tools to facilitate discussion on collaborative opportunities in regional planning and response. Discussions will include development of hospital mutual aid agreements, regional HVA’s, and the standardization of regional equipment, regional HCA’s and the standardization of regional equipment, supplies, response protocols, and communications.
Wanda Helgesen, RN, MSN
Executive Director of Border RAC, Far West Texas and New Mexico Regional Council
Day 2 (April 15, 2009)
7-8 am
Continental Breakfast
Breakfast Briefing: Hospital Grant Updates for Emergency Preparedness
Plan to attend this breakfast briefing to learn about the 2009 grants offered by U.S. Department of HHS, Hospital Preparedness Grants Program and ask questions/network with the Office of Preparedness and Emergency Operations during your breakfast hour.
Greg Pane, MD
Director, National Healthcare Preparedness Program
U.S. Department of Health & Human Services, Office of Preparedness & Emergency Operations, Washington, DC
8-8:30 am
Updates/Announcements
Pamela Steinbach, RN, MS
Executive Director, Education
Joint Commission Resources
Oakbrook Terrace, IL
8-10:00 am
Mutual Aid to the Rescue: Of the Hospitals, For the Hospitals, Does Your Hospital Work with Networks, Resources, and Regional Mutual Aid Agreements?
Case Study: Vassar Brothers, St. Anthony, White Plains and Catskill Regional Hospitals
Does your hospital want to develop mutual aid agreements with area hospital and trauma centers to provide a more synchronized regional response to emergency preparedness? Hospitals must be prepared to treat victims of natural, technological, and man made disasters of all kinds. This panel discussion will describe how 34 rural and urban hospitals and trauma centers from 25-966 bed medical centers in the Hudson Valley Region, NY, signed a mutual aid agreement to provide a more synchronized regional ED response among hospitals. Panel Discussion Members:
Edward Tangredi, MHA, ACHE Director of Emergency Management,
White Plains Hospital, West Point, NY
Joe Pfanzelter, Emergency Management Director
Keller Army Community Hospital, West Point, NY
Dawn Rougeux
Northern Metropolitan Hospital Association (Normet), New York
10 - 10:15 am
Break
10:15-11:30 am
Hospital Disaster Preparedness-It's Not MY Job
Are you overwhelmed with everyday requirements, recertification and competency training? In order to bring Emergency Management to the forefront and make them feel involved you have to be creative and think out of the box to stimulate interest in learning and practicing. This session addresses personal/family/pets and organizational preparedness, and going above and beyond the normal “decon” exercises. Learn about HAM radio training, psychological first aid as well as emergency scenarios for home health, diabetes clinics, and dialysis health care personnel to use in their areas.
Debbie Carver, EMTP, CRTT, RCP
Emergency Management Planner/Coordinator
Tallahassee Memorial Hospital, Tallahassee, FL
11:30 am-12:30 pm
Lunch and Learn
Introduction of New OSHA Office of Emergency Management for Protecting Employees Responding
Bring your lunch and learn more about OSHA's role in disaster response and recovery, its new Office of Emergency Management, and the resources OSHA has developed to assist employers and first responders plan and prepare for disasters.
John Ferris
Director, OSHA
Office of Emergency Management
Washington DC
12:30-1:45 pm
Choice of one track session and workshop
Track A:
Planning for an Emergency
Moderator: Margaret Fowke, RD, LD, MPA, MA
National Weather Service
Silver Spring, MD
2A. Session and Workshop
A POD Hospital’s Emergency Department Response to Mass Casualty Events
Case Study: St. Francis Medical Center
Demonstrate how the hospital and architect collaborated to develop a new facility to cope with a surge capacity of Mass Casualty scenarios, during times of natural and man-made contaminations, nuclear terrorist/ anthrax that require quarantine. Use of non traditional areas and partners to develop a surge plan for their region.
David Kuffner, AIAB, ARCH, OWP/P and Janet Czech, Senior Project Manager, Facility Planning,
St. Francis Medical Center
Peoria, IL
Track B:
EM Exercises and Drills
Moderator: Debbie K. Carver, BS, EMTP, CRT, RCP
Emergency Management Planner
Tallahassee Memorial Hospital
Tallahassee, FL
2B. Session and Workshop
From Planning to Response: Behavioral Health Incident Command Structure
Case Study: North Memorial Healthcare
This behavioral health team has been a part of multiple organizational and community based exercises and responses.
Germaine Edinger, MS, RN, APRN, BS (CNS)
Psychiatric Clinical Nurse Specialist
North Memorial Medical Center
Robbinsdale, MN
Track C:
Six Critical Areas for EM
Moderator: Lynne Bergero, MHSA
Project Director, Division of Standards and Survey Methods
The Joint Commission
Oakbrook Terrace, IL
2C. Session and Workshop
Using the Past to Prepare for the Future: Non-traditional Areas Used as Surge Capacity Units
Case Study: New York Downtown Hospital
Hear about the lessons learned from treating 100’s of 9/11 tragedy victims and today’s hospital as it has reviewed and modified the criteria for activation of the surge capacity area in their cafeteria.
George W. Contreras, MPH, MS, EMT-P
Paramedic, New York Downtown Hospital, NY; President, The GWC Group
2-3:15 p.m. Choice of one track session and workshop
Track A:
Planning for an Emergency
3A. Session and Workshop
Abstract - Measuring the Effectiveness of Disaster Preparedness in Your Organization: National Study of Rural Hospitals in the U.S.
Study of 134 rural hospitals that examined disaster preparedness in the United States and explored the relationship with accreditation standards.
Barbara Cliff, PhD
President, CEO, Cheboygan Memorial Hospital
Cheboygan, MI
Track B:
EM Exercises and Drills
3B. Session and Workshop
Facility Disaster Mode: Triage and Evacuation, Personnel and Community Resources
Case Study: Saint Margaret Mercy’s Dyer Campus
This presentation will describe how 66 units from the local police, fire and EMS departments responded to the flood. This case study will examine the staff responded to the crisis and how they strategically evacuated patients to 4 surrounding communities. Recognize the importance of forming a coalition with the community to assist in times of disasters. See how this made a difference when a crisis goes from bad to worse
David Milen, PhD,
Bioterrorism Disaster Preparedness EMS Coordinator, St. Margaret Mercy Hospital
Dyer, IN
Track C:
Six Critical Areas for EM
3C. Session and Workshop
Increasing Collaboration Regarding Emergency Management During Actual Disaster
Case Study: 2008 Fire, St. Vincent’s Hospital
As a result of this fire incident, a more comprehensive and multidisciplinary response was conducted. This case study is an excellent illustration of how emergency management played an important role in this organization’s response and recovery using planning and early and critical decision making for surge capacity sites and maintaining effective communication during times of crisis. Hear how the EOP was reviewed and modified as a result of this fire incident.
George W. Contreras, MPH, MS, EMT-P
Paramedic, St. Vincent's Hospital, NY; President, The GWC Group
3:30-4:30 p.m. Closing plenary session
Message Mapping: How to Communicate During the Six Stages of a Crisis
Interested in learning more about Message Mapping? Does your team need clearer, concise messages that simplify complex concepts and speed communication during crises or chaos? This presentation will dissect the various stages of a crisis and examine the intersection of communication with the Six Stages of a Crisis and apply message mapping communication best practices to every stage of the crisis lifecycle. You will take away the tools you need to define communication needs during a crisis and create messages that work!
Robert C. Chandler, PhD
Director, Nicholson School of Communication, University of Central Florida
Orlando, FL
4:15-4:30 pm
Conference Summary
Pamela J. Steinbach, RN, MS, Moderator
Executive Director, Education
Joint Commission Resources
Oakbrook Terrace, IL
*Agenda subject to change. Last updated on February 25, 2009.